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Ark-M : GDPR Center for Management Admin

GDPR CENTER

GDPR center is one of the main module in our system. It allows Management Admin and Client to configure all things related to GDPR for their Ark-Sites, and also Ark Management platform.

Under GDPR center, there are several components:

1. AV Contract

AV Contract is an e-contract prepared by Management Admin. Every Client who subscribes to our system, should view and agree on this contract, before they start to use our system modules. 

Under the Ark-M > AV Contract, it allows Management Admin to create a contract for a Client.

Contract will then be visible for Client under Cockpit > GDPR Center > AV Contract. Client then checked : "I have read and agree to the contract above" and click "Submit"

This contract is known as "Signed" and can be downloaded as PDF for Client.

1.1 Configuring AV Contract

Go to GDPR Center > AV Contract > Templates to create a new template for this contract.

Staging URL : https://ark-management-staging.proof-point-suite.com/#/dashboard/av-contract

Screenshot 2024-11-11 at 3.42.07 PM.png

Click on "Template" tab, and click on "Create Contract Template" : 

  • Title : This is your contract Title 
  • Version : Here allow you to fill in which version is this contract, eg : 1.0, 2.0, 3.0 etc.
  • Placeholder : Details that are different for each and every contract 
  • Content : Here is the contract content

Screenshot 2024-11-11 at 3.43.44 PM.png

    After all the contents are filled, click "Submit" to save the template. 

    Next, go to "Create Contract" under the "Contract" tab

    Screenshot 2024-11-11 at 3.47.48 PM.png

    Click "Create Contract" 

    Screenshot 2024-11-11 at 3.49.04 PM.png

    • Select which client is this Contract for.
  1. Select
      Type of Contract : 
      • [Old CreateContract contract- ]This opens up a modal where you can choose if you wantrefers to createContract anthat oldis orcreated newbefore contract.this
          feature
        1. Oldis contractdeveloped. -If this option is chosen, Admin is required to upload ana PDF file of this old contractcontract, whichand select the Signed Date of this contract. Remarks: usually is signedoption onis paper.selected, Theywhen canAdmin scanlike andto uploadinput the PDF copy of theexisting signed contract via here, and input the signed date.
        2. New contract - this option is to create an AV contract via the system.
        3. TheNew userContract may- selectIf New Contract is selected, Admin is required to choose a template which he has created in the contractearlier template created earlier,step, and assignfill thisin contractthe to[ aAV particularContract client.
          4. Information
        4. The]. clientThese data will seefill thisup contractthe under:placeholder Adminwhich Panelconfigured >under GDPRTemplate center > AV contract when first logged in.Creation.

    ExamplesScreenshot example of creatingwhen an old/'new contract.contract' is selected :


    Screenshot 2024-11-11 at 4.27.59 PM.png

    The AV contract information above will be displayed inside the contract, created using placeholder, under the [ Create Contract Template ] form.

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    2. Article 14

    Staging URL : https://ark-management-staging.proof-point-suite.com/#/dashboard/article-14

    Articles 14 is a component that allows Management Admin creates GDPR related articles. The content will then be displayed in Cockpit for client's viewing.

    Workflow :

    1. Go to [ Create Article ]
    2. Enter the Topic & the content of the article, may choose to also configure the Sort Number.
    3. Article can be updated later via [ Edit ] button

    Click on 'Create Article' button :

    All articles created will be listed on Cockpit > GDPR Center > Infocenter

    Staging URL : https://cockpit-staging.proof-point-suite.com/#/dashboard/article-fourteen

    3. Privacy Policy / Imprint

    A Privacy Policy is a legal document on a website that explains how user data is collected, used, shared, and protected. It often includes information on data types collected, storage duration, user rights, and security measures. A Privacy Policy is required by law in many regions.

    An Imprint (mainly in Europe) is a legal requirement that provides company identification information, including the business name, address, contact details, and regulatory information. It ensures transparency and provides users with a point of contact for business-related inquiries. 

    Both documents are essential for compliance and transparency on websites.

    This component allows Management Admin to create Privacy Policy & Imprint documents, which later accessed by Client and provide agreement that they agreed to take over the responsibility of their website content.

    Workflow :

    1. Go to [ Privacy Policy ] or [ Imprint ] page.
    2. Search for the center which the documents are assigned to
    3. Click on the [ Edit ] button when center is displayed on the listing
    4. Fill in the content and submit.

    Privacy Policy / Imprint @ Admin Panel

    After [ Submit ], this content will be available under Cockpit > GDPR center > Privacy Policy / Imprint

    Screenshot example on Cockpit :

    - the end - 

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