Area : Master Data

Area: Master data

>> Handled by customer <<

1. Center

The center data is transferred from the customer master data. This setting exists to allow for future expansion, where multiple centers or locations may be managed for different customers. In the current version of Jeydoo, commissions such as the single premium can be created at the center level. Additionally, each center requires a logo in two formats (web and print) and at least two brand colors to be defined.

Note: For Stage 1, the software is used by a single center at a single location only.

Question : Can we confirmed the following terminology for Jeydoo ?

✅ Finalized Terminology Structure

• Level 1: Customer
  The client or corporate group that uses the software. This could be an umbrella company that owns or manages multiple fitness brands or businesses.
  

• Level 2: Center
  

  A fitness brand or chain name under the customer.

• Level 3: Location
  

  A specific physical branch or gym outlet under a Center.

2. Departments

Departments are sub-units within a Center, created primarily for organizational clarity and employee assignment. While no functional configuration (e.g. premiums) is currently tied to departments in this version, they play an important role in future-proofing the system for:

• 🔹 Assigning employees to relevant work areas within the Center

• 🔹 Enabling future reports or evaluations at the department level

• 🔹 Structuring teams (e.g. Front Desk, Personal Training, Maintenance, etc.)

Note: In this version, the use of departments is informational only — no specific rules, pricing models, or system behavior are triggered based on department assignment.

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3. Employees

This is the employee administration. The master data and all relevant payroll data for each employee are managed here.

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In the employee listing view, each row includes a checkbox that allows administrators to select multiple employees for quick actions.

At the bottom of the listing, a “Deactivate Employee” button is available. When clicked, it will deactivate all selected employees (i.e., those with the checkbox checked) in a single operation.

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Commissions and bonuses are defined and configured globally within the system to ensure consistency and ease of management.

In the Employee Master Data, administrators can assign one or more of these global commissions or bonuses to individual employees.

Key Feature:
While each commission or bonus has a default value set at the global level, admins have the flexibility to override and customize the value for each employee as needed. This allows for tailored compensation structures based on role, performance, or agreements.

For example:
If the global Reliability Bonus is set at EUR 80.00, the admin can change it to EUR 90.00 for a specific employee (e.g., Employee XY).

When wages are calculated:

• If an individual value exists for the employee → the adjusted value is used.

• If no individual value is set → the global default is used.

4. Types of employment

The employment type indicates the extent to which the employee is employed. Each employment type has a conversion factor that is required later for calculations.

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Educations

Various internal and external training courses are configured here, which are given a bonus and can be activated for the employee. This bonus is then included in the payroll if the employee is actively.

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Types of work

Types of work are the type of employees in the company. This has an impact on the calculation of salaries.

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Discuss with Susanne whether these two points would not be better placed with the employee.

Payment methods

This defines whether a member pays their subscription monthly or as a one-off payment. This can have an effect on the commission calculation.

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Discuss with Susanne whether these two points are still needed and, if so, whether they would not be better placed when entering a membership.