Area : Master Data

Area: Master data

>> Handled by customer <<

1. Center

The center data is transferred from the customer master data. This setting exists to allow for future expansion, where multiple centers or locations may be managed for different customers. In the current version of Jeydoo, commissions such as the single premium can be created at the center level. Additionally, each center requires a logo in two formats (web and print) and at least two brand colors to be defined.

Note: For Stage 1, the software is used by a single center at a single location only.

Question : Can we confirmed the following terminology for Jeydoo ?

✅ Finalized Terminology Structure

• Level 1: Customer
  The client or corporate group that uses the software. This could be an umbrella company that owns or manages multiple fitness brands or businesses.
  

• Level 2: Center
  

  A fitness brand or chain name under the customer.

• Level 3: Location
  

  A specific physical branch or gym outlet under a Center.

2. Departments

Departments are sub-units within a Center, created primarily for organizational clarity and employee assignment. While no functional configuration (e.g. premiums) is currently tied to departments in this version, they play an important role in future-proofing the system for:

• 🔹 Assigning employees to relevant work areas within the Center

• 🔹 Enabling future reports or evaluations at the department level

• 🔹 Structuring teams (e.g. Front Desk, Personal Training, Maintenance, etc.)

Note: In this version, the use of departments is informational only — no specific rules, pricing models, or system behavior are triggered based on department assignment.

Listing ：

New/edit mask ：

3. Employees

This is the employee administration. The master data and all relevant payroll data for each employee are managed here.

Listing：

In the employee listing view, each row includes a checkbox that allows administrators to select multiple employees for quick actions.

At the bottom of the listing, a “Deactivate Employee” button is available. When clicked, it will deactivate all selected employees (i.e., those with the checkbox checked) in a single operation.

New/edit mask ：

Commissions and bonuses are defined and configured globally within the system to ensure consistency and ease of management.

In the Employee Master Data, administrators can assign one or more of these global commissions or bonuses to individual employees.

Key Feature:
While each commission or bonus has a default value set at the global level, admins have the flexibility to override and customize the value for each employee as needed. This allows for tailored compensation structures based on role, performance, or agreements.

For example:
If the global Reliability Bonus is set at EUR 80.00, the admin can change it to EUR 90.00 for a specific employee (e.g., Employee XY).

When wages are calculated:

• If an individual value exists for the employee → the adjusted value is used.

• If no individual value is set → the global default is used.

4. Types of employment

The employment type indicatesdefines the extentscope toof whichan employee's engagement with the employeeorganization—whether isfull-time, employed.part-time, mini-job, freelance, etc.

Each employment type hasis linked to a conversion factor, thatwhich is required lateressential for subsequent calculations.

Listing ：

New/edit mask ：

5.

Educations

VariousThis section allows configuration of internal and external training courses that are configuredrelevant here,to whichthe areorganization.

given

a
• bonus

  Each andtraining course can be assigned a bonus amount.

• Once activated for an employee, the employee. This bonus is then included in the payroll, ifprovided the employee is actively.currently active.

This feature supports employee development while integrating training incentives directly into compensation management.

Listing:

New/edit mask

mask:

6. Types of work

Types of Work refer to the classification of employees based on the nature of their role or function within the company.

• This can include categories such as:

  • Developer

  • Project Manager

  • Sales Consultant

  • Intern

  • Customer Support Agent

These classifications affect how salaries, bonuses, or allowances are calculated, as each type of work aremay carry different responsibilities, skill levels, or salary structures.

Question: confirm with Stephan if the typeabove ofdefinition employeesis in the company. This has an impact on the calculation of salaries.correct.

Listing:

New/edit mask

7. Payment methods

DiscussPayment withMethods Susannerefer whether these two points would not be better placed withto the employee.

options

Paymentconfigured methods

by

Thisthe definesAdmin whetherto determine how a member pays theirmember's subscription monthlyis orbilled—either as a monthly recurring payment or a one-off payment.upfront Thispayment.

• The selected method can haveimpact ancommission effectcalculations, depending on how the commissionsystem calculation.tracks and distributes earnings tied to each payment structure.

Question: After admin configure the payment method, they assign it manually to the Members in database?

Listing:

New/edit mask

Discuss with Susanne whether these two points are still needed and, if so, whether they would not be better placed when entering a membership.

8. Types of membership

This section manages the various membership types offered by the center. Each membership type may have a different pricing structure and can influence commission calculations, depending on the plan selected.

Listing :

Title	Short	Value	Counts single bonus	Counts target achievement	Counts temp. staff	Action
FP Gold	FPG	1.0	✓	✓	x	{edit}

New/edit mask :

Field EN	Field DE	Format	Comment
Membership type	Mitgliedschaftsart	Text	ex.FP Gold
Abbreviation	Kurzzeichen	Text	ex.FPG
Value	Wertigkeit	Decimal	ex.1,0
Value Single payer	Wertigkeit Einmalzahler	Decimal	ex.2,0
Full opening hours	Volle Öffnungszeiten	Checkbox	Yes or no
Alternative title	Alternativer Titel	Text	ex.FP Gold v OZ
Counts towards single premium	Zählt zur Einmalprämie	Checkbox	Yes or no
Counts towards target achievement	Zählt zur Zielerreichung	Checkbox	Yes or no
Counts for temporary staff	Zählt bei Aushilfen	Checkbox	Yes or no

Discuss with Susanne which fields are still needed.

One or more prices can be added to each membership type. The input and editing screen for this has the following fields:

Field EN	Field DE	Format	Comment
Duration in months	Laufzeit in Monaten	Integer	ex.12
The price	Preis	Decimal	ex.39,90 EUR
Extension in months	Verlängerung in Monaten	Integer	ex.12
Notice period in weeks	Kündigungsfrist in Wochen	Integer	ex.4
Value	Wertigkeit	Decimal	ex.1,2
Default value in jSales	Standardwert in jSales	Checkbox	Yes or no

>> We need further illustration / mock up on the above <<

Clarify with Susanne which ones are still needed and what about weekly memberships?

9. Manual time types

The time types that are required for a manual booking are managed in the manual time type management function.

We need an improved description above for better understanding.

Listing :

Title	Description	Action
Annual leave	Vacation entry per year	{edit}

New/edit mask :

Field EN	Field DE	Format	Comment
Manual time type	Manuelle Zeitart	Text	ex. annual leave
Descriptio	Beschreibung	Text	ex.entry vacation per year