Area : Report

The Reports section allows the center to generate various reports needed for evaluation, review, and printing purposes.

1. New Member Lists

New member lists can be generated either for a specific employee or for all employees. These lists display all new members added during the selected evaluation period.

Listing New member list for employees:

How to Create new member list:

• Click "Create new member list" button

• Select employee and evaluation month

• Click "Submit" to generate PDF

The PDF shows:

• Evaluation period

• Employee info ( What are the info to display )

• List of new members

Example: Mitarbeiter-Neumitgliederliste.pdf

Listing Multi- New member list :

Multi-New Member List

• Click "Create multi-new member list"

• Enter the evaluation month

• Click to generate PDF

The PDF includes:

• Cover sheet Question: contains what kind of content ?

• Page 2: All new members (combined list)

• Following pages: New members grouped by employee

Example file: Multi-Neumitgliederliste.pdf

Need runthrough again for final confirmation

2. Advertising sources

This report evaluates the sources from which new members originate (as entered when creating a new membership).

Listing (Filter: year, month, employee):

• Below the listing, there is an Excel icon to export the data.

• Clicking the icon generates an Excel file with the following columns:

  • Date

  • Employee

  • Member

  • Membership

  • Advertising Source

  • Recommendation From

• Example file: werbequellen.xlsx

3. Settlements

Evaluations for Payroll Accounting

• Two listings are available:

  • Employee Payroll Listing – shows evaluation data per individual employee.

  • Multi-Payroll Listing – compiles payroll evaluations for multiple employees in one report.

Listing (Filter: year, month, employee):

The content of the payroll PDFs varies by employee type (Salaried / temporary employee)

Sample files :

• Salaried Employees → Abrechnung-Mitarbeiter.pdf

• Temporary Help → Abrechnung-Aushilfe.pdf

Listing Multi- Billing (Filter: Month/year):

The multi payroll PDF file includes all payroll runs for the selected period, regardless of whether they are for employees or temporary staff.

Sample file multi-billing: Multi-Abrechnung.pdf

4. Time sheets

Timesheets are official documents that every employee must receive for their payroll accounting. The timesheets can also be generated individually for each employee or as multi timesheets.

Listing Employee timesheets (Filter: month, year, employee)

To create a time sheet:

• Click the "Create time sheet" button

• Select the employee

• Enter the evaluation month

• Click "Create" to generate the time sheet

Why is there a "View" icon in this listing?
Click on "View" to download all timesheets generated to date as PDF and XLS files. Susanne: warum XLS?

Need to check on the above.

Employee time sheet example file: Stundennachweis Mitarbeiter.pdf

Listing Multi timesheets (Filter: Month, Year)

To create multi timesheets:

• Click the "Create multi timesheets" button

• Enter the evaluation month

• Click "Create" to generate all time sheets for the period

Sample file Multi time sheet: Multi-Stundennachweis.pdf

5. Manual times report

The "Manual times" report is createda fortype eachof yearly report generated per employee andthat showssummarizes the manually booked timeswork forhours theunder definedspecific predefined time types over the course of the year:categories.

• Sick hours – Hours recorded when the employee was sick.

• Vacation hours – Hours taken as vacation or paid time off (PTO).

• School hours – Hours spent attending training, classes, or official educational leave.

• Other hours – Any other time-off or special circumstances that don’t fall under the above categories (e.g. unpaid leave, jury duty, parental leave, etc.).

Listing (Filter: Employees, Year):

Sample file Manual times report:report: Bericht-Manuelle-Zeiten.pdf

6. Annual hours

The Annual Hours report is usedUsed by the Center for statistical evaluations.evaluations Theto reportanalyze total working hours over the course of a year.

How the file content looks like?

• 12 columns: One for each month (January to December).

• Rows:

  • Grouped by department, listing all employees under each department.

  • Each row shows the workingnumber of hours byworked departmentper andmonth employeefor inthat theemployee.

    12
  months
  as
columns.
• Totals

  Department aretotals: formed under the departments. AlsoSummed at the end of each department section.

• Overall total: Included at the file.bottom of the file.

File Output:

• Format: Excel (.xlsx)

• Filename example: Bericht-Jahresstunden.xlsx

Filtering Option:

• Users can select the year to generate the report for.

Available Actions:

• View

• Download as Excel (xlsx)

• Delete

Listing (Filter: Year):

 

The

7. report is generated as an Excel file.
Sample file report annual hours: Bericht-Jahresstunden.xlsx

Working time accounts (AZK)

Working time accounts are managed automatically and are subject to strict legal requirements.regulations. AThey serve as a tool for flexible working time accountmanagement isby an instrument of working time flexibilization, in whichcomparing the actual hours worked by an employee arewith offset against thetheir contractually owedagreed working time.hours.

Overtime

Excess hours (overtime) and undertimeshortfalls (lessundertime) timeare worked)recorded canin the account, allowing them to be "saved"accumulated" or "reduced"offset" inover antime. account.This system enables a fair and transparent tracking of working time, ensuring compliance with labor laws and providing flexibility for both employers and employees.

The exact "saving" and "reducing" of a working time account is defined in the appendix (Working time account calculation v3.doc). Clarify with Sepp+Susanne whether this is still correct.

Listing Working time accounts (AZK)

Employees	Hours in the AZK	MaxWorking time	Warnings	Action
Max Muster	8,2135	4,277459784	Some Text	{view}

Monat

vorh. Stunden

Arbeitszeit (AZ)

Bezahlt

Max. AZ

Max. buchb.

Haben (urspr.)

Soll (urspr)

ausgl. Stunden aus AZK

Überhang

Verfallen

Detail