Modul: Lohnabrechnungen

PayrollÜbersicht Overviewder Lohnabrechnung

JeydooDie Jeydoo-Software supportsunterstützt threedrei typesArten ofvon employee payroll:Mitarbeiterabrechnungen:

• EmployeeAngestellte

• Mini-JobberMinijobber

• Hourly EmployeeStundenmitarbeiter

Prerequisite:Voraussetzung: MasterEinrichtung Datader SetupStammdaten

BeforeVor generatingder payroll,Erstellung theder Lohnabrechnung muss der Admin mustsicherstellen, ensuredass thatalle all relevantrelevanten masterStammdaten data(Stammdaten, (Masterdata,Verkäufe, Sales,Zeitaufzeichnungen) Timekorrekt Record)erfasst isund properlyaktuell entered and up to date.sind.

IfWenn thereÄnderungen arean anyden changesStammdaten tovorgenommen the master data:werden:

1. UpdateAktualisieren theSie necessarydie informationerforderlichen Informationen in theden master data.Stammdaten.

2. ReturnKehren toSie thezur payrollLohnabrechnungsseite page.zurück.

3. ClickKlicken Sie auf "Recreate"Neu erstellen“, toum regeneratedie theLohnabrechnung payslipmit withden theaktualisierten updatedDaten data.neu zu generieren.

PayrollErstellung Generationder Lohnabrechnung & PDF PDF-Snapshot

OnceSobald aeine payroll isLohnabrechnung createderstellt oroder recreatedneu erstellt: wurde:

• AEin PDF snapshotPDF-Snapshot ofder theLohnabrechnung payslipwird willautomatisch begeneriert automaticallyund generated and stored.gespeichert.

• ThisDieses PDF representsstellt thedie latestaktuellste versionVersion ofder theLohnabrechnung payroll.dar.

• Der Admin cankann download thisdieses PDF atjederzeit anyzur timeReferenz foroder referenceArchivierung or record-keeping.herunterladen.

1. EmploymentBeschäftigungsart Type– - EmployeesAngestellte

1.1 GenerateSammelabrechnung Multi Payrollerstellen

TheDas multi-payroll Sammelabrechnungs-PDF combineskombiniert allalle individualindividuellen employeeLohnabrechnungen payslipsder intoMitarbeiter onein consolidatedeinem documentkonsolidierten forDokument easyzur revieweinfachen andÜberprüfung distribution.und Verteilung.

ToUm generatedie payrollLohnabrechnung forfür multiplemehrere employees,Mitarbeiter gozu toerstellen, gehen Sie zu Payroll SettlementsLohnabrechnungen > EmployeesAngestellte MultiSammelabrechnung

1. ClickKlicken theSie oben rechts auf die Schaltfläche [Add] button on the top right.

2. Select the desired payroll periodHinzufügen].

3. ClickWählen Sie den gewünschten SubmitAbrechnungszeitraum toaus.

   generate
the
4. multi

   Klicken payroll.Sie auf [ Speichern ], um die Sammelabrechnung zu erstellen.

OnceSobald aeine multiSammelabrechnung payrollerstellt is generated:wurde:

• AllAlle includedenthaltenen employeesMitarbeiter willerscheinen alsoebenfalls appearin underder theListe "EmployeesAngestellte Single"Einzelabrechnung“ payroll list..

• EachDie employee’sLohnabrechnung payrolljedes canMitarbeiters bekann viewedin individuallydiesem fromBereich thiseinzeln section.eingesehen werden.

OnlyNur employeesMitarbeiter withmit theaktivierter “Checkbox "Multi-Billing” checkbox enabledBilling“ (underunter MasterStammdaten) Data) will be includedwerden in thisdieses PDF.PDF aufgenommen.

1.2 GenerateEinzelabrechnung Single Payrollerstellen

YouDiese willÜbersicht findfinden thisSie listing underunter Payroll SettlementsLohnabrechnungen > EmployeesAngestellte SingleEinzelabrechnung, afternachdem aeine multiSammelabrechnung payrollhinzugefügt is added.wurde.

Der Admin cankann alsoauch generateeine aEinzelabrechnung singleerstellen, payrollindem byer clickingauf thedie Schaltfläche "Add"Hinzufügen“ Button.klickt.

DownloadLohnabrechnungs-PDF Payroll PDFherunterladen

OnAuf thisdieser page,Seite kann der Admin canauf click on thedas PDF iconPDF-Symbol toklicken, downloadum theden payrollLohnabrechnungs-Snapshot snapshotim inPDF-Format PDF format.herunterzuladen.

UpdateLohnabrechnung Payrollnach AfterÄnderungen Masterder DataStammdaten Changesaktualisieren

IfWenn anyÄnderungen changesan are made to theden master dataStammdaten thatvorgenommen affectwerden, payroll:die die Lohnabrechnung beeinflussen:

1. ClickKlicken theSie auf die Schaltfläche Recreate"Neu erstellen“, buttonum todie regenerateLohnabrechnung theneu payroll.zu generieren.

2. DownloadLaden theSie updateddas aktualisierte PDF toherunter, obtainum thedie latestneueste revisedüberarbeitete versionVersion. zu erhalten.

PleaseBitte notebeachten thatSie, ifdass thedas heruntergeladene PDF weiterhin die vorherigen Abrechnungsinformationen enthält, wenn der Admin updates thedie master dataStammdaten withoutaktualisiert, clickingohne auf "RecreateNeu erstellen,“ thezu downloaded PDF will still reflect the previous payroll information.klicken.

TheDie Schaltfläche Recreate"Neu erstellen“ buttonmuss mustverwendet bewerden, usedum todie recalculateLohnabrechnung thebasierend payslipauf based on theden updatedaktualisierten masterStammdaten dataneu zu berechnen, damit die neuesten Abrechnungsinformationen, ensuringübernommen the latest payroll information is reflected.werden.

1.3 PayrollFormat Formatder Lohnabrechnung

BelowUnten issehen theSie payslipdie forLohnabrechnung Salesfür EmployeeVertriebsmitarbeiter (Sales Format)Vertriebsformat)

BelowUnten issehen theSie payslipdie forLohnabrechnung Employeesfür Angestellte (NotNicht-Vertrieb) Sales)– - Standard FormatStandardformat

SalaryErklärung Structureder ExplanationGehaltsstruktur

In Jeydoo,Jeydoo employeeswerden underMitarbeiter theder EmployeeKategorie category"Angestellte“ areentweder classified as eitherals SalesVertriebsmitarbeiter Employees oroder Generalallgemeine EmployeesMitarbeiter (Non-Sales)Nicht-Vertrieb) .
klassifiziert.

TheDer keyHauptunterschied difference liesliegt in theirihrer performance-basedleistungsbasierten compensationVergütungsstruktur structureund anddem payslipFormat format.der Lohnabrechnung.

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SalaryVergleich Structureder ComparisonGehaltsstruktur

FeatureFunktion	Sales EmployeeVertriebsmitarbeiter	General Employee Allgemeiner Mitarbeiter (Non-Sales)Nicht-Vertrieb)
Base SalaryGrundgehalt	✔	✔
Single BonusEinzelbonus	✔	✖
Group BonusGruppenbonus	✔	✖
PT CommissionPT-Provision	✔	✖
CustomIndividueller Bonus	✔	✔
PayslipFormat Formatder Lohnabrechnung	Sales FormatVertriebsformat	Standard FormatStandardformat

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NotesHinweise

• SalesVertriebsmitarbeiter Employees includeenthalten performance-basedleistungsbasierte componentsKomponenten suchwie asEinzelbonus, SingleGruppenbonus Bonus,und Group Bonus, and PT Commission.PT-Provision.
• GeneralAllgemeine EmployeesMitarbeiter havehaben aeine simplifiedvereinfachte structureStruktur, withbei onlyder nur der Customindividuelle Bonus asals zusätzliche Komponente enthalten ist.
• Änderungen an additionalGehaltskomponenten component.
erfordern,
• Anydass changes to salary components require theder Admin to clickauf Recreate„Neu erstellen“ toklickt, updateum thedie payslipLohnabrechnung andund PDFden snapshot.PDF-Snapshot zu aktualisieren.

2. Employment Type - Mini-Jobber

2.1 Generating Multi-Payroll

To generate payroll for multiple Mini-Jobbers, go to Payroll Settlements > Mini-Jobbers Multi

1. Click the [Add] button on the top right.

2. Payroll period is preselected for Mini-Jobber.  

3. Click Submit to generate the multi payroll.

The Payroll Period is limited to the previous month due to WTA calculations for Mini-Jobbers. Once WTA balance is finalised, earlier periods cannot be regenerated to ensure data integrity.

Once a multi payroll is generated:

• All included Mini-Jobbers will also appear under the "Mini-Jobber Single" payroll list.

• Each Mini-Jobber’s payroll can be viewed individually from this section.

2.2 Generate Single Payroll

You will find this listing under Payroll Settlements > Mini-Jobbers Single after a multi-payroll is added.

Alternatively, Admin can also generate a single payroll by clicking the "Add" Button.

Screenshot of Single Payroll Listing :

Download Payroll PDF

On this page, Admin can click on the PDF icon to download the payroll snapshot in PDF format.

Update Payroll After Master Data Changes

If any changes are made to the master data that affect payroll:

1. Click the Recreate button to regenerate the payroll.

2. Download the updated PDF to obtain the latest revised version.

NOTE: Recreate Restriction for Mini-Jobber Payroll

The Recreate function for Mini-Jobber payroll is subject to WTA (Working Time Account) data integrity rules.

• Payroll can be recreated for the latest payroll period, allowing updates to be reflected before finalization.

• For closed periods (periods where WTA balances have already been calculated and carried forward), any changes related to WTA will not be recalculated.

  The following fields will remain unchanged:

  • Paid Hours
  • Special Payment
  • Taken WTA Hours
  • Added WTA Hours
  • Carried Forward WTA Hours
  • Total WTA Hours
  • Total Amount (Paid Hours portion)
• Changes to master data that are not related to WTA may still be reflected when recreating payroll.

2.3 Payroll Format

Below is the payslip for Sales Mini-Jobber (Sales Format)

Below is the payslip for Mini-Jobber (Not Sales) - Standard Format

Salary Structure

Mini-Jobbers are paid based on an hourly wage model, with additional bonuses depending on their role (Sales/ Non-Sales, department, and location sales performance.

Their total salary is also subject to a maximum monthly earning limit, with adjustments managed through the Working Time Account (WTA / AZK).

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Salary Structure Comparison

Component	Mini-Jobber (Sales Department)	Mini-Jobber (Non-Sales Department)
Hourly Wage	✔	✔
Working Hours	✔	✔
Single Bonus (Sales-based)	✔	✖
* Mini-Jobber Bonus	✔	✔
Custom Bonus	✔	✔
Tax-Free Custom Bonus	✔	✔

* Mini-Jobber Bonus applies only to selected departments configured by the Admin.If no target range and bonus amount are defined for the Location and Department, the bonus will not be applied.

Notes

• Mini-Jobbers are paid based on an hourly wage model, with bonus eligibility depending on their job function (Sales / Non-Sales).
• Mini-Jobber Bonus is only applicable to departments that have been configured by the Admin for a specific Location, with defined target achievement ranges and bonus amounts.
• Total earnings are subject to a maximum monthly earnings.
• Any changes to salary-related configurations require clicking Recreate to update the payslip accordingly.

3. Employment Type - Hourly Employee

3.1 Generating Multi-Payroll

To generate payroll for multiple Hourly Employees, go to Payroll Settlements > Hourly Employees Multi

1. Click the [Add] button on the top right.

2. Select the desired payroll period.

3. Click Submit to generate the multi payroll.

Screenshot of Hourly Employees Multi-Listing

Once a multi payroll is generated:

• All included Hourly Employees will also appear under the "Hourly Employees Single" payroll list.

• Each Hourly Employee’s payroll can be viewed individually from this section.

3.2 Generate Single Payroll

You will find this listing under Payroll Settlements > Hourly Employee Single after a multi-payroll is added.

Alternatively, Admin can also generate a single payroll by clicking the "Add" Button.

Screenshot of Single Payroll Listing :

Download Payroll PDF

On this page, Admin can click on the PDF icon to download the payroll snapshot in PDF format.

Update Payroll After Master Data Changes

If any changes are made to the master data that affect payroll:

1. Click the Recreate button to regenerate the payroll.

2. Download the updated PDF to obtain the latest revised version.

3.3 Payroll Format

Payslip for Hourly Employee (Sales Format)

Payslip for Hourly Employee (Not Sales -Standard Format)

Salary Structure Explanation

In Jeydoo, Hourly Employees are full-time employees compensated based on an hourly wage model.

Their salary is calculated directly from their total working hours, with additional bonuses depending on their job function (Sales / Non-Sales).

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Salary Structure Comparison

Feature	Hourly Employee (Sales)	Hourly Employee (Non-Sales)
Hourly Wage	✔	✔
Working Hours	✔	✔
Single Bonus (Sales-based)	✔	✖
Group Bonus	✖	✖
Custom Bonus	✔	✔
Payslip Format	Hourly Format	Hourly Format

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Notes :

• Hourly Employees are paid based on Hourly Wage × Total Working Hours.
• Sales Hourly Employees are eligible for Single Bonus based on individual performance.
• Group Bonus is not applicable to Hourly Employees
• Custom Bonus may be applied if configured for the employee.
• Any changes to salary-related configurations require clicking Recreate to update the payslip accordingly.