Module : Payroll Settlements

Payroll Overview

Jeydoo Software supports three types of employee payroll:

Employee
Mini-Jobber
Hourly Employee

Prerequisite: Master Data Setup

Before generating payroll, the Admin must ensure that all relevant master data is properly entered and up to date.

If there are any changes to the master data:

Update the necessary information in the master data.
Return to the payroll page.
Click "Recreate" to regenerate the payslip with the updated data.

Payroll Generation & PDF Snapshot

Once a payroll is created or recreated:

A PDF snapshot of the payslip will be automatically generated and stored.
This PDF represents the latest version of the payroll.
Admin can download this PDF at any time for reference or record-keeping.

1. Employment Type - Employees

1.1 Generate Multi Payroll

The multi-payroll PDF combines all individual employee payslips into one consolidated document for easy review and distribution.

To generate payroll for multiple employees, go to Payroll Settlements > Employees Multi

Click the [Add] button on the top right.
Select the desired payroll period.
Click Submit to generate the multi payroll.

Once a multi payroll is generated:

All included employees will also appear under the "Employees Single" payroll list.
Each employee’s payroll can be viewed individually from this section.

1.2 Single Payroll

You will find this listing under Payroll Settlements > Employees Single

Download Payroll PDF

On this page, Admin can click on the PDF icon to download the payroll snapshot in PDF format.

Update Payroll After Master Data Changes

If any changes are made to the master data that affect payroll:

Click the Recreate button to regenerate the payroll.
Download the updated PDF to obtain the latest revised version.

Please note that if the Admin updates the master data without clicking Recreate, the downloaded PDF will still reflect the previous payroll information.

The Recreate button must be used to recalculate the payslip based on the updated master data, ensuring the latest payroll information is reflected.

1.3 Payroll Format

Below is the payslip for Sales Employee (Sales Format)

Below is the payslip for Employees (Not Sales) - Standard Format

1.4 Salary Structure

In Jeydoo, employees under the Employee category are classified as either Sales Employees or General Employees (Non-Sales).

The key difference lies in their performance-based compensation structure and payslip format.

Salary Structure Comparison

Feature	Sales Employee	General Employee (Non-Sales)
Base Salary	✔	✔
Single Bonus	✔	✖
Group Bonus	✔	✖
PT Commission	✔	✖
Custom Bonus	✔	✔
Payslip Format	Sales Format	Standard Format

Notes

Sales Employees include performance-based components such as Single Bonus, Group Bonus, and PT Commission.
General Employees have a simplified structure, with only Custom Bonus as an additional component.
Any changes to salary components require the Admin to click Recreate to update the payslip and PDF snapshot.

2. Employment Type - Mini-Jobber

2.1 Generating Multi-Payroll

To generate payroll for multiple Mini-Jobbers, go to Payroll Settlements > Mini-Jobbers Multi

Click the [Add] button on the top right.
Payroll period is preselected for Mini-Jobber.
Click Submit to generate the multi payroll.

The Payroll Period is limited to the previous month due to WTA calculations for Mini-Jobbers. Once monthly balances are finalized, earlier periods cannot be regenerated to ensure data integrity.

Once a multi payroll is generated:

All included employees will also appear under the "Mini-Jobber Single" payroll list.
Each Mini-Jobber’s payroll can be viewed individually from this section.

2.2 Single Payroll

You will find this listing under Payroll Settlements > Mini-Jobbers Single

Download Payroll PDF

On this page, Admin can click on the PDF icon to download the payroll snapshot in PDF format.

Update Payroll After Master Data Changes

If any changes are made to the master data that affect payroll:

Click the Recreate button to regenerate the payroll.
Download the updated PDF to obtain the latest revised version.

Recreate Restriction for Mini-Jobber Payroll

The Recreate function for Mini-Jobber payroll is subject to WTA (Working Time Account) data integrity rules.

Payroll can be recreated for the latest payroll period, allowing updates to be reflected before finalization.

For closed periods (periods where WTA balances have already been calculated and carried forward), any changes related to WTA will not be recalculated.

The following fields will remain unchanged:

Paid Hours

Special Payment

Taken WTA Hours

Added WTA Hours

Carried Forward WTA Hours

Total WTA Hours

Total Amount (Paid Hours portion)

Changes to master data that are not related to WTA may still be reflected when recreating payroll.

2.3 Payroll Format

2.4 Salary Structure

Mini-Jobbers are paid based on an hourly wage model, with additional bonuses depending on their role (Sales/ Non-Sales, department, and location sales performance.

Their total salary is also subject to a maximum monthly earning limit, with adjustments managed through the Working Time Account (WTA / AZK).

Salary Structure Comparison

Component	Mini-Jobber (Sales Department)	Mini-Jobber (Non-Sales Department)
Hourly Wage	✔	✔
Working Hours	✔	✔
Single Bonus (Sales-based)	✔	✖
* Mini-Jobber Bonus	✔	✔
Custom Bonus	✔	✔
Tax-Free Custom Bonus	✔	✔

* Mini-Jobber Bonus applies only to selected departments configured by the Admin.If no target range and bonus amount are defined for the Location and Department, the bonus will not be applied.

Notes

Mini-Jobbers are paid based on an hourly wage model, with bonus eligibility depending on their job function (Sales / Non-Sales).

Mini-Jobber Bonus is only applicable to departments that have been configured by the Admin for a specific Location, with defined target achievement ranges and bonus amounts.

Total earnings are subject to a maximum monthly earnings.

Any changes to salary-related configurations require clicking Recreate to update the payslip accordingly.