Introduction

Jeydoo Smart Plan AI

Jeydoo Smart Plan AI is an optional, subscription-based AI module within Jeydoo CMP that assistshelps administrators in planningcreate and optimizingmanage employee shift schedules.schedules Theacross modulemultiple islocations designedand todepartments.

reduce

Administrators define the timerequired shifts, staffing numbers, employee availability and complexity of manual shift planning while allowing administrators to remain in full control of all scheduling decisions.

Smart Plan AI can analyse data from Jeydoo, as well as supported third-party gym management systems such as Magicline and AIDOO. By analysing employee information, scheduling data and configurable business rules, the AI generates intelligent scheduling recommendations that help administrators create efficient and consistent work schedules.

Rather than replacing the administrator,settings. Smart Plan AI actsuses asthis aninformation intelligentto assistantgenerate bydraft analysingschedules data,for applyingreview configurableand planningadjustment before publication.

The module combines AI recommendations with predefined system rules. Administrators remain in control of which employees participate in planning, how schedules are adjusted, and when they are published.

Main Functions

reviewbeforeimplementation.

Plan multipledepartmentsand locations.

Assisting managers in making consistent scheduling decisions based on predefined business rules.

Ensuring shift schedules comply with government regulations and company policies.

Function	Purpose
Control Center	Defines scheduling priorities, fairness rules and presentingmandatory recommendationscompliance forlimits.
Special SmartTricks	Provides AIoptional is designed to assist administrators in making scheduling decisions, while the final approval and implementation always remain under the administrator's control. Problems It Solves Jeydoo Smart Plan AI helps solve many of the common challenges faced when planning employee schedules, including: Reducing the time required to prepare weekly or monthly schedules. Improving fairness in shift distribution. Matching employees according to qualifications, experience and availability. Filling open shifts more efficiently. Responding quickly to unexpected situations,features such as employeeWomen’s sickSection leave. Guarantee, Commuter Logic, OptimisingMentor Mode and Smart Emergency Replacement.
Config	Controls shift visibility in the Time Booking Panel and whether employees can submit preferred days off.
Shifts	Defines shift templates by location, department, day, time and required staffing.
Employees	Controls inclusion in planning, recurring no-shift periods and preferred shift periods. Administrators can also view requested days off.
AI Learning	Analyses uploaded historical shift plans and provides insights for administrators to review and apply manually.
Schedules	Generates drafts, manages published schedules, highlights warnings and tracks sickness-related staffing acrossgaps.

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Compliance & Business Rules

In addition to scheduling preferences, Smart Plan AI considers applicable government regulations and company-specific business rules when generating scheduling recommendations.

These may include legal working time regulations, mandatory rest periods, company policies and other compliance requirements. These rules serve as reference information for the AI when evaluating and recommending employee schedules, helping ensure that proposed schedules remain compliant while reducing manual verification by administrators.