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Courseplan

Overview

The Courseplan is a paid Ark module for creating and managing course schedules for a fitness center.

Once activated, Admin can set up courses and manage their schedules through the Courseplan Calendar.

Live View of the Course Calendar

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Rooms and Categories

Before creating a course, set up the relevant Rooms and Categories under Setup Calendar.

Setting Description
Rooms Defines the room within a fitness center where a course takes place. When creating a room, select the Location it belongs to and enter the room details.
Categories Groups courses by type, such as Cycling, Yoga, or Functional Training.

1. Creating a Course

Go to Courseplan → Setup Calendar → Courses and click Create course.

Enter the course information and configure its schedule and properties as required.

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Field Description
Name Enter the name of the course.
Is repeat? Enable this option if the course should repeat according to a recurring schedule.
Date Select the date of the course.
Start time / End time Define when the course starts and ends.
URL details page Optional URL linking to a page with additional information about the course.
URL booking system Optional URL to an external booking system for the course.
Short description Enter a brief description of the course.
Long description Enter a detailed description of the course.
Select Thumbnail Add an image as course thumbnail
Select Course Image Add an image to represent the course
Course property Select the applicable properties for the course. See below.
Categories Assign one or more previously configured categories to the course.
Status Set whether the course is Active or Inactive.
Course Properties

The following properties can be applied where required:

  • Is new? – Marks if the course is new.
  • Is cancel? – Marks the course as cancelled.
  • Is course bookable? – Indicates that booking is available for the course.

After completing the course information, save the course to add it to the Courseplan Calendar.

2. Course Listing 

Once a course is created, it will appear in the Courses listing. This page provides an overview of the existing courses and allows Admins to manage each course using the available options under the Actions column.

Under the [ Calendar Setup ], Admin can review and manage the created course via this lisitng. 

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Waiting List Logic

When a course reaches its maximum capacity, any additional registrations will automatically be placed on the Waiting List. If a confirmed joiner cancels their registration, the first person on the waiting list will automatically take the available seat and become a confirmed joiner.

Joiners Log

The Joiners Log provides a history of registration activities for a course. Admin can use the log to check how a joiner was added to or removed from the course, including registrations or cancellations made through the website, app, email unsubscribe link, or manually through the Admin Panel.

3. Courseplan Setting 

The Courseplan Settings allow Center Admin to configure the general registration and cancellation rules for courses, as well as email notifications for course registration activities.

The settings are divided into two tabs:

3.1 General Tab

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The General tab defines the rules that apply when users register for or cancel a course.

Setting Description
Registrations only allowed for member? When enabled, only registered club members are allowed to register for courses.
User register course in advance of Defines how far in advance a course becomes available for registration. Enter a value and select Weeks or Hours as the time unit.
Course cancellation up to x hours before course starts Defines the latest time a joiner is allowed to cancel their registration before the course starts.

Example: If the cancellation period is set to 12 hours, joiners may cancel their registration until 12 hours before the scheduled course start time.

3.2 Emails Tab

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The Emails tab allows Center Admin to configure internal email notifications for course registration activities.

Admin can add one or more email addresses and select which activities should trigger a notification for each recipient, such as when:

  • someone registers for a course;
  • a joiner cancels a course registration;
  • someone joins the waiting list;
  • someone is moved from the waiting list to the confirmed joiner list; or
  • a participant is manually removed by a Club Admin.

This allows different employees to receive notifications based on the course activities relevant to them.

4. ConfigurationConfiguring ofthe Courseplan Calendar View

The Courseplan Calendar display can be configured separately for each available website language.

Navigate

to

Therethe areCourseplan 4System typesPage ofand viewsselect Centerthe language you want to configure. Click the Edit button for the Courseplan section to open the configuration modal. From there, Admin can chooseselect tothe displaypreferred kursplandefault oncalendar theirview websitefor (Desktop/Mobile)the :selected language.

  1. Day View 
  2. Week View
  3. Compact Day
  4. Compact Week

Center Admin goes

Go to : Site Pages > System page > Kursplan 

/kursplan

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Click

[ Edit ] on
Select any languagetranslation page : 

page:

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Enter

the Editor View of Courseplan >
Click on"Edit" [ Edit ]

button

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From

this
Courseplan modal,Calendar AdminView canConfiguration configureModal Kursplan view on Website/Mobile.

:

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  • View TypeNote: :Settings Adminmade mayhere configureapply different view types which is available onto the Websitecurrently :/kursplanselected

      language.
    • Based onIf the abovewebsite configuration,supports Desktopmultiple will display [ Day ], [ Week ] and [ Compact Week ]

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  • Calendar Default View : Admin canlanguages, configure the defaultCourseplan view of the calendar when a visitor first logon to this page.
  • Show blank columns for compacteach weeklanguage :as When this is unchecked, all blank column will be removed and the calendar will be displayed like below : 

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  • Show Print Button : When this is checked, a print button will be added to the calendar, allowing user to print courseplans according to center location. 

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  • Following modals pops-up when click on the button: 

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When above setting are all done, Admin may click " Sync to Translation Page" so the same setting applies to the rest of the languages pages.

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5. Members 

ThisThe pageMember allowListing Centerallows Admin to updatemanage gym members. Admin can add members data.individually Membersby includeentering their member information, or add multiple members subscribeat toonce Gymusing Membership,the whichBulk includeUpload physicalfunction.

membership,

Once a member is added, the member information will be saved and Online Membership. 

5.1 Add a Member

Click "Create Member" 

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Filldisplayed in the memberMember data accordingly : 

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:

Note: ContractIf Expiry“Registration Dateonly refersallowed for member” is enabled in the Courseplan Settings, only users included in this Member Listing are considered members and are allowed to theregister Membership End Date.

5.2 Bulk Uploads 

Admin may choose to uploadfor a listing of members in Excel File, by click on the [ Bulk Uploads ] button.course.

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  • Download a sample of Excel Template.
  • Admin needs to create an Excel file and input members data into the same format/template given.
  • Upload this Excel File
  • Click Submit --> Members data successfully added

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